A time and motion study is utilized to observe work effectiveness through the observation and timing of assignments. It can enable you to see where your day could be more productive, saving you time and vitality. You can perform one on yourself or watch someone else while conducting a defined process. To start with, you should choose what strategy you’ll use from ongoing observations to a testing methodology, and after that you’ll watch and time the undertaking. After you’ve finished the study, you can utilize the information to make a more proficient work process.
Time and Motion Study Techniques
The time and motion study techniques are outlined in three parts as seen below.
Part one – Choosing a Data Recording Method
- Use work sampling if you have limited time to record – In this approach, you watch the individual at specific times as opposed to persistently. The interim can be regular or irregular. You watch the individual for a given time, and after that conclude from the examples how much time is spent on each undertaking. This type works better on assignments that have fewer segments or labourer’s that do fewer tasks generally.
- Observe the task in real time to be able to ask questions – In this approach, you are in the room with the individual as they do their task. Watch what they do, breaking the task into small segments as you record times. Every part should bode well overall without getting so definite that you can’t keep up.
- Record a video to make the participant perform more naturally – Rather than watching the task progressively, take a video. That way, you can return later and time to what extent each assignment takes. You won’t miss as much since you can simply rewind the video to see something once more.
- Record a video of yourself to perform a more accurate study – In case you’re doing the study on yourself, this approach will be significantly less demanding than the other 2. Set up a camera on a tripod in a place that can catch what you’re doing. Give it a chance to record while you experience a set of tasks, for example, composing a report.
Part two – Performing the Study
- Set up a spreadsheet to record data on – You’ll require a place to compose what the task is, and a spreadsheet is perfect. After it, you’ll require a place for the time. Frequently, tasks are conducted in clusters. On the off chance that is the situation, have a place to record the time for every part of each task. You’ll simply require an arrangement of numbered boxes for this part. Make sure to include a column for the notes.
- Divide work into small categories – Some portion of performing out a time and motion study is making sense of precisely how much time is spent on each task. By and large, the best way to enhance effectiveness is to take a look at the activities inside each task. As the work is being conducted, set up every column of the task and record a short description.
- Time each task – Begin with a stopwatch. Time every segment of the task, writing down the time it took to finish every part. It’s regularly easier to just stop and begin the timer, using the elapsed time. You can go in later and see how long were spent on each assignment.
- Time tasks using video – When you’re using a video, you’ll have to stop and begin the video for every task you’re timing. That way, you’ll have sufficient energy to record your notes and the times for every task.
Part three – Analysing Results and Making Changes
- Take the Average time for each task – After you’re completely done, take the times for every segment and find average time. To find the average, add every one of the times for 1 segment together, and after that divide by the numbers of times in that group.
- Assign a high or low value to your tasks – Relegating a high or low value to each undertaking can help your organize what’s important. You don’t need to allocate a number; simply name them as high or low value. For example, answering emails at your company might be essential, however unless you’re in client benefit, it likely has a lower value than completing an imperative report.
- Cut back on low-value, high-time tasks – After you’ve rated your assignments, take a look at which of the task take a lot of time while having a low value by and large. Those are the assignments that you have to make sense of how to cut back. It’s likewise imperative to take a look at the tasks that take a much of time yet additionally have high value. It doesn’t hurt to try to make these assignments more effective.